The questions prioritize data room security for safeguarding sensitive information that you ask potential board portal providers will have a significant effect on the efficiency, effectiveness and security of your board meetings. The right portal can provide your administrator with the security they need, reduce the time it takes to prepare material and provide the most secure security. It will allow directors who are highly-contributing to be fully involved in meetings, and will provide tools to ensure smooth workflow. This allows them to focus on the strategy and governance.
Choose a vendor who is well-known as a provider of strong and adaptable features. They should also offer a logical interface and be able to integrate with existing systems, and offer an electronic signature solution that’s reliable. You should also consider the security certifications of the company (such as CMMI-SW, SOC 2, ISO 27001 or HIPAA) and third-party security audits that they have successfully passed.
It is also crucial that your portal integrates with the email system in place at your organization, and also offers integration for document storage solutions. This allows your organization to communicate more quickly with its members because they can use the same channels instead of email that could be monitored outside the company.
Ask if the vendor provides a responsive customer service available throughout the day. The best portals offer a dedicated support group that is willing to assist you with any issues you or your board members might encounter. They will also be happy to provide testimonials and references from other organizations who have used their service.
